CENTRAL YAVAPAI METROPOLITAN PLANNING ORGANIZATION
BOARD MEMBERS PRESENT:
Town
of
Town
of
ADOT Dale Buskirk
BOARD MEMBERS ABSENT:
City of
Transportation Board Dick
Hileman
STAFF PRESENT:
CYMPO
Administrator
Recording
Secretary Hallie
Scharf,
OTHERS PRESENT:
Town
of
Candidate
for
League
of Women Voters Margot
Citizen A.J.
Valardo, PhD.
AGENDA ITEMS
1. CALL
TO ORDER
With a
quorum established, Chairman Flannery called the meeting to order at
2. PLEDGE
OF ALLEGIANCE
3. SELF-INTRODUCTIONS
4. ANNOUNCEMENTS
A. ADOT
has a new State Engineer, Mr. Mike Ortega, formerly the City Manager of the
Town of Douglas, AZ.
B. Mr.
Shambaugh announced that he is moving forward with filling the Administrative
Assistant position for CYMPO.
5. CALL
TO THE PUBLIC
There
was no response to the Call to the Public.
Mr.
Mr. Brownlow introduced a
motion to table approval of the Minutes of the
8. UNIFIED
PLANNING WORK PROGRAM AND BUDGET FOR FY 2005
Mr.
Identified but unfunded tasks
in the FY 2004 UPWP as well uninitiated projects are carried forward as work
tasks for the fiscal year 2005 program.
Recommendations for priority areas of emphasis include SR 89 Corridor
Analysis Study, investigation of funding for transit planning and business
practice development. The TAC recommends
adoption of 2005 UPWP and budget.
As a top priority item of the
UPWP, Yavapai County and Chino Valley are in the process of establishing an
intergovernmental agreement for a study of SR 89N from Center Street to Road 4
South for the first phase of improving this corridor. Phases 2 and 3 will follow as soon as funding
becomes available.
Another priority within the
UPWP is Regional Transit Planning. Mr. Shambaugh announced that CYMPO has
successfully obtained a commitment for $25,803 in Federal Transit
Administration planning funds (Section 5303).
These funds can be used to further an investigation into obtaining
funding for the Regional Transit Study. Mr. Shambaugh is recommending this as
the first step in the regional transit planning process. He noted that it is important to move
carefully on this issue and to understand the public policy implications of
FTA’s operations program (Section 5307) before an application is made for an
operations grant.
The recommendation is to
conduct analyses of governance issues, the
markets, staging of service development, and peer agency transit service. Mr. Shambaugh noted that the governance and
public policy issues are paramount at the first phase. Once additional planning funds are available,
then the work scope should include cost studies, contractor performance
analyses, evaluations and other management studies. All elected officials in the region need to
be familiar with the study findings. Ultimately, if operational funds are to be
utilized, a data base needs to be developed and revenue analyzed, and the
development of cost forecasting techniques need to result in financial capacity
assessments.
Mr. Shambaugh noted that
transformation from a TPO into an MPO has been a long journey with significant
trials and tribulations. Initiation work
has been accomplished and now the need is to move into development of business
practices. Another major priority is to
strengthen the administration and support of a multi-modal transportation
planning process. In the transition from TPO to Central Yavapai MPO, the
teamwork of the agencies and having unified goals has been its strength; CYMPO
needs to continue the transformation.
Mr. Shambaugh then presented
the budget, noting that the budget is organized in similar fashion to the 2004
budget. He pointed out one exception – contained
within the spreadsheet section the Board would find listed the top priorities
from the Transportation Improvement Program (TIP). Mr. Shambaugh explained that later this year
the TAC would take up the issue of the Transportation Improvement Program (TIP)
development, but the focus of this meeting is on the overall budget.
The Surface Transportation
reauthorization bill has continued uncertainty over funding levels. This complicates the CYMPO budgeting process
as the amount of revenue available for FY 05 is unknown until perhaps next
year. For estimating purposes, the same
dollar amounts as FY04 were used. Fortunately,
the CYMPO budgeting process includes known carryover funds for planning and
administration. The draft FY 05 budget
for planning is based primarily on carryover funds; these carryover funds and the
FTA award amount to $359,392 in revenue. The budget assumes the FY 05 total revenues as
the same revenue amount in fiscal year 2004, a total of $200,000. The proposed expenditures for the fiscal year
amount to $373,617, so with the combination of carryover and FY 05 funds, CYMPO
does not anticipate any federal planning revenue shortfalls.
Mr. Buskirk does not foresee
Congress acting on the Reauthorization this year so it is best to plan on
funding levels staying the same.
However, ADOT had some extra funds that have been distributed to
transportation planning groups statewide. Instead of the usual $100,000, ADOT will
provide $125,000 to the CYMPO organization.
Mr. Buskirk requested the
following adjustments be made to the UPWP:
Page 6: The
SPR is not a pass-through for funding.
Page 8: Proposed
Activities: 1. Comma after “communities”
and strike “INCLUDING”.
Page 9: Task
1.2 – Objective: instead of “FORTHCOMING”
period, specify period.
Page 10: Task 1.3 Business Administration, BUDGET: The $5,500 does not appear in the allocated
Federal funding spreadsheet. Mr.
Shambaugh noted that he was instructed to show it this way but will make the
adjustment.
Page 12: Task 2.2 Objective:
The objective is to report HPMS data to ADOT.
Mr.
Buskirk suggested that the various work elements that are without budgeted
funds should be attached as an appendix to the document.
Page 15: Proposed Activities: Item 2
should be 2A as is; and 2B – “Coordinate all agents of the study with ADOT’s
Prescott District.”
Page 20: Task 3.6. Circulation Analysis
of
Page 20: Task
3.7. Corridor Profile Study Update: This is an ADOT study. CYMPO is a stakeholder and member of the TAC.
Page 21: Task 4.1. TIP Development: CYMPO is not required to do an Air Quality
Analysis.
DISCUSSION
Mr. Brownlow noted that
actions should be taken soon to safeguard the air quality. He has observed that cars that do not pass
emissions tests in the valley are sometimes brought to
Ms. Fann asked, with the federal
funding still in question, how the planning priorities would be determined
until the money become available. Mr.
Shambaugh responded that with the carry-over and the additional increase from
ADOT, there would be sufficient funding for the priority projects.
MOTION
Mr. Brownlow introduced a
motion to adopt the proposed FY2005 Unified Work Program with corrections as
noted.
Ms. Fann seconded the motion.
VOTE ON THE MOTION
The motion passed by unanimous
vote, with Mr. Brownlow, Mr. Buskirk, Ms. Fann, and Chair Flannery approving;
no one opposed.
9. NEXT
MEETING
Chairman Flannery asked if
the CYMPO
10. ADJOURNMENT
There being no further
business, Ms. Fann introduced a motion to adjourn the meeting. Mr. Brownlow seconded the motion, which
passed by unanimous vote.
The meeting adjourned at
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